Change can be scary. And difficult. But it can also be beneficial. When you move to a new grant management system — whether that means replacing an old one, or shifting from a manual/paper-based process to a software approach — you’re making a big shift in how you do things. That shift brings with it not only opportunities, but also worries: people, systems, processes and behaviours are all involved and interlinked.
In our many years working with non-profits and government organisations, we’ve seen the typical concerns that come up when moving to a new platform. This has shaped our grant management solution Enquire. We’ve baked in solutions to directly tackle these concerns. Below we walk through four of the most common worries — and how we address them to make your transition as smooth as possible.
1. Data Migration
One of the most frequent worries is: What happens to all our existing data when you move to a new grant management system? Will we lose anything? How much hassle will it be? With a legacy system or paper-based approach, the thought of extracting, transforming and loading data into a new platform can feel overwhelming.
How we’ve got you covered: Our system provides quick and easy migration capabilities which take the hassle of data migration away. No need to worry about this — we’ve got you covered. Want to know how? Learn about Enquire’s 5 easy steps of data migration.
2. User Experience
Another big question: Will users adopt the new system? Will they like it? Will it add complexity rather than reducing it? A new grant management system, especially transitioning to software for the first time, can receive hesitance from staff.
How we’ve got you covered: With more than 15 years of experience in grant management, contract management and impact reporting, we have built the latest version of Enquire to deliver a modern user experience across both desktop and mobile devices. We’ve invested heavily in research & development, and as a result we offer best-practice software that is easy to use for everyone and configurable for your organisation.
3. Implementation Effort
A further worry: How much work will it take to implement? How steep will the learning curve be? How disruptive will the change be? Change always comes with effort, and you want to minimise downtime, risk and avoid dragging out the rollout.
How we’ve got you covered: Our experienced team has implemented many such projects and we’ve optimised the implementation steps for you. We have an in-depth onboarding process, a rich library of resources and a strong support desk. Combined with Enquire’s user-friendly and intuitive nature, you can be up and running in a few days.
4. Costs
Finally: What will this cost us? Are there hidden fees? Will it scale? Budget concerns are especially real in non-profit and government settings – you want clarity, flexibility and value.
How we’ve got you covered: With Enquire, you have control over how much you pay. Unlike some other systems, you pay per user. We don’t charge additional fees for hosting or bandwidth restrictions, and we offer different pricing tiers for enterprise users. The tool is scalable — you only use the features you want, when you want them, and you can grow with flexibility. We regularly work closely with our clients to adjust Enquire based on their needs and observations in the market. As part of the Enquire community, you’ll have access to the latest innovations in grant management.
Why This Matters
Stepping into a new system (especially for critical things like grants) isn’t just a technical exercise—it’s a transformation of how your organisation works. By anticipating these typical worries and putting in place the right solutions, you can reduce risk, accelerate adoption and realise the full benefits sooner: better data, streamlined workflows, improved reporting, more impact.
Are you ready for a new grant management system?
If you’re considering a new grant management system, or preparing for one, we hope this article helps you feel more confident about what’s ahead. At Tactiv, we believe the right system should enable—not hinder—your ability to deliver your mission.
Want to explore further?
Read more about the power of Enquire or experience it yourself by booking a free demo. Do you have questions about your specific situation? Get in touch with our team to discuss your current processes, concerns and how we can help you make the transition smoother.
