Reporting is critical to managing grant funded projects and understanding grant program impact. Grant program managers must ensure grantees comply with requirements, track progress to maintain visibility on funds and inform investors and communities on the outcomes of investments.
At Tactiv we are always focused on the future of grant management so our clients benefit from best practice capability, including improving reporting.
Reporting touches every stage of the grant lifecycle: grant applicants and applications, grant project progress and status, financial, contractual milestones and acquittals, and performance reporting.
To help improve grant lifecycle reporting here are 5 important questions to consider as you develop your own best practice reporting strategy.
1. Are your reports consistent and relevant?
Reporting requirements can vary greatly across organisations and programs. Program managers benefit from using an organisation-wide standardised or reusable dataset rather than creating new metrics and requirements each time.
Setting consistent and relevant standards helps ensure data can be more easily collated and compared across each round and programs regardless of the time frame. It also helps ensure grant applicants understand what is required, why and when so they can deliver data that is up to standard.
2. Are you equipped to handle changes to processes or timeframes?
A project may not always go to plan or a program's timeframe may change. A reporting strategy supports being able to quickly update due dates or reporting schedules to assist grantees with meeting requirements. Avoiding ad hoc processes and data collection is critical.
3. What is the grantee experience with the grant reporting process?
Take the opportunity to follow up with your grantees to identify pain points and if reporting processes can be improved. Communicate and provide support so they can engage easily.
4. Have you automated your reporting business processes?
Using an online grant management system can automate and streamline your reporting business processes and reduce administration effort.
5. Do your progress reports align with end goals?
For most organisations, progress reports are used to assess an individual grant or provide summaries to key program stakeholders. Too often the report is immediately archived. Utilise the data to capture a program’s impact so it actively contributes to business decision-making.
Reporting is key to enhancing grant program management. It is the basis of understanding how your program is progressing and contributing to your mission.
Using Enquire, our clients can take advantage of a grant management software solution that utilises best practise reporting capability. Tactiv has over a decade of experience in supporting the needs of not-for-profits and government clients to successfully meet complex and evolving reporting demands.
If you would like to improve how you use Enquire to manage your reporting, need a refresher or want a demonstration of Enquire’s reporting capability contact the Tactiv Client Service team today.